Scheduling & intake
Two-way syncWaitlistSMS remindersSelf-booking
An operating mindfor the future of healthcare
Sphereautomates itself.
Sphere is one intelligence for medical daily operations. It learns the flow of your practice, moves every patient, claim and message through it — and turns that flow into revenue.
Actively used by
Dentica
Orthosol
Medaxis
Vitalis
Clearsight
Novapulse
Kinetica
Helixcare
Meridian
Auralis
Celluma
Neuramed
Dentica
Orthosol
Medaxis
Vitalis
Clearsight
Novapulse
Kinetica
Helixcare
Meridian
Auralis
Celluma
Neuramed
Sphere
Cosmic mind for next–gen medical daily operations.
'/%3e%3c!--%20Sphere%20body%20--%3e%3ccircle%20cx='75'%20cy='75'%20r='60'%20fill='url(%23sphereGrad)'/%3e%3c!--%20Border%20--%3e%3ccircle%20cx='75'%20cy='75'%20r='60'%20fill='none'%20stroke='%23ffffff'%20stroke-opacity='0.3'%20stroke-width='1'/%3e%3cg%20clip-path='url(%23sphereClip)'%3e%3c!--%20Top-left%20specular%20highlight%20--%3e%3cellipse%20cx='60'%20cy='52'%20rx='32'%20ry='22'%20fill='url(%23highlightGrad)'%20filter='url(%23blur1)'/%3e%3c!--%20Bottom-right%20reflection%20--%3e%3cellipse%20cx='100'%20cy='105'%20rx='14'%20ry='9'%20fill='url(%23reflectionGrad)'%20filter='url(%23blur2)'/%3e%3c/g%3e%3c/svg%3e)
The brain of the practice
01 / 03
Finished before your staff sit down.
Coverage, authorisations and paperwork settled overnight — the desk opens to nothing left to chase.
Front desk · today
Before the doors open
- CoverageVerified
- Prior authCleared
- ClaimWaiting
- MessageWaiting
- New workflowWaiting
- OptimisationWaiting
None of this reaches your team
Solutions
Everything a modern practice needs.
20,000+
appointments
booked monthly
booked monthly
50,000+
daily insurance
checks
checks
Clinical charting and records
- Unified patient timeline
- Voice-to-note dictation
- Templated SOAP notes
- Labs & imaging inbox
- e-Prescribing
- And more
Patient charts
TimelineLabsImaging
Revenue & billing
EligibilityClaim scrubRemittance
Front desk automation
- Automated reminders
- Waitlist backfill
- Digital intake forms
- Insurance verification
- No-show recovery
- And more
Security and compliance
- HIPAA & SOC 2
- End-to-end encryption
- Role-based access
- Full audit trail
- BAA included
- And more
The platform
One workspace. Every workflow.
A single, integrated surface that replaces the tangle of scheduling apps, EHRs, billing tools, and messaging plugins — engineered for the way clinical teams actually work.
sphere · scheduling
Sphere at work
Quietly doing the work.While your team cares for patients.
Live · Front deskToday, 9:41 AM
- 0.8s
Eligibility verified
Aetna PPO · Active · $25 copay
- 1.4s
Claim cleared
CPT 99214 · Scrubbed · Submitted
- 0.3s
Message routed
Refill request → Dr. Patel
4.2 hrs
saved per day
98.6%
clean claims
< 1 min
patient reply
The rollout
Live in your practice in a week.
No servers to procure, no consultants to hire. A dedicated onboarding specialist takes you from signature to first appointment.
- STEP 0101/03
Connect
We migrate patient records, provider schedules, and payer contracts in under 48 hours — no downtime, no data drama.
- STEP 0202/03
Configure
Design appointment types, intake forms, note templates, and automations once. Sphere applies them everywhere they belong.
- STEP 0303/03
Operate
Schedule, chart, eligibility, and balance in a single glance. Sphere handles the choreography so your team can focus on care.
They're impressed
Loved by nurses, doctors, and the teams in between.
Real clinicians, real shifts, real relief. Here's what the people using Sphere every day say when nobody's asking.
Live in your practice
Every signal, routed. Every task, in sync.
Sphere listens across every channel and keeps your entire care team moving as one — patients feel it, staff feel it, and the day just flows.
Patient activity
Sphere answers first — then routes to the right person.
Calls, portal messages, refill requests, insurance questions — Sphere handles what it can and quietly hands the rest to the right clinician.
Inbox 12Pending 4Done
Emma RodriguezAI Replied
Called about MRI results — routed to Dr. Chen
Dr. Chen
just nowMarcus BellBooked
Rescheduled follow-up to Thursday 2:30pm
Front desk
1mAisha PatelAI Replied
Question about pre-op fasting — answered from protocol
Auto
3mJordan LeeRefill sent
Lisinopril refill request → sent to pharmacy
RN Ortiz
6mSofia NguyenVerified
Insurance eligibility verified for visit
Billing
8mDavid CohenEscalated
Chest pain intake — flagged for triage
Dr. Amara
11m Team workflow
One team. One Sphere. Real-time visibility.
Physicians, nurses, MAs, and billing move as one family — tasks flow to the right person, and every hand-off is visible the moment it happens.
Activity feed6 members
Dr. Amara ChenPhysician
Signed off on 3 lab reviews
Priya Ortiz, RNNurse
Completed intake for Marcus Bell
Jason KimMA
Rooming Aisha Patel
Dr. Elena RuizPhysician
Reviewing MRI — Rodriguez
Tomás VegaBilling
Submitted 12 claims
Naomi Ford, LPNNurse
Assigned Post-op check
Why Sphere
The numbers a practice can feel.
Every day, Sphere quietly verifies coverage, clears claims, and drafts notes across dozens of specialties — so your team spends time on patients, not paperwork.
Live · today
0
Eligibility checks performed daily
Every appointment pre-verified against payer coverage — before the patient walks in.
Claims submitted / day
0
99.4% first-passAuto-scrubbed before submit
Median claim turnaround
6.2 days
Industry median: 27 days. Sphere clears in under a week.
Sphere
6.2d
Industry
27d
Specialties supported
0+
From solo family clinics to multi-site cardiology groups — one platform, tuned per specialty.
Family medicineCardiologyPediatricsOB/GYNDermatologyOrthopedicsInternal medicineUrgent careSports medEndocrinologyGastroenterologyNeurologyPsychiatryPulmonologyRheumatologyENTNephrologyOncologyOphthalmologyUrologyPodiatryAllergyPain managementPhysical therapyWomen's healthGeriatricsMed-surgEmergencyFamily medicineCardiologyPediatricsOB/GYNDermatologyOrthopedicsInternal medicineUrgent careSports medEndocrinologyGastroenterologyNeurologyPsychiatryPulmonologyRheumatologyENTNephrologyOncologyOphthalmologyUrologyPodiatryAllergyPain managementPhysical therapyWomen's healthGeriatricsMed-surgEmergency
Notes drafted by AI scribe
0
Providers sign 92% of AI drafts unchanged — before leaving the exam room.
Ambient scribe · listening
Platform uptime
99.99%
HIPAA, HITRUST, SOC 2 — the quiet kind of reliable.
Founder story
Why we built Sphere.
Our co-founder sits down to share the story behind Sphere — the late nights, the practices that inspired it, and what founder life really looks like.
Stefaniya Barabanava is the co-founder of Sphere — a startup rebuilding how healthcare providers handle insurance communication.
"Many of the times they really don't know whether they're getting paid for the work they do."
SB
Stefaniya Barabanava
Co-founder, Sphere
Frequently asked
Answers, before you ask.
The essentials — and if we missed something, ask Sphere directly above.
Start with Sphere
Ready to run a calmer practice?
Start a 30-day trial or talk to our team — most practices go live within the week, with zero downtime.