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Scheduling & intake
Two-way syncWaitlistSMS remindersSelf-booking
The operating system for modern medical practices.
Sphere unifies scheduling, patient records, billing, and communication in one secure workspace — so your team spends less time on paperwork and more time on care.
Actively used by
Cardiology
Podiatry
Physical Therapy
Internal Medicine
Ophthalmology
Primary Care
Cardiology
Podiatry
Physical Therapy
Internal Medicine
Ophthalmology
Primary Care
The platform
One workspace. Every workflow.
A single, integrated surface that replaces the tangle of scheduling apps, EHRs, billing tools, and messaging plugins — engineered for the way clinical teams actually work.
Smart scheduling
Two-way calendar sync, automated reminders, and waitlist backfill — every slot filled without a phone call.
Unified charts
Notes, labs, imaging, and history flow into one timeline that's instantly searchable across every provider.
Billing that clears
Real-time eligibility, claim scrubbing, and remittance posting run quietly in the background.
Patient messaging
Secure conversations, reminders, and post-visit check-ins — patients reply, your team stays focused.
Quiet security
Encrypted end-to-end with granular role-based access. Compliance handled, so your team never thinks about it.
Operational clarity
Live dashboards for utilization, revenue-per-visit, and payer performance — one glance, no spreadsheets.
The rollout
Live in your practice in a week.
No servers to procure, no consultants to hire. A dedicated onboarding specialist takes you from signature to first appointment.
- STEP 0101/03
Connect
We migrate patient records, provider schedules, and payer contracts in under 48 hours — no downtime, no data drama.
- STEP 0202/03
Configure
Design appointment types, intake forms, note templates, and automations once. Sphere applies them everywhere they belong.
- STEP 0303/03
Operate
Schedule, chart, eligibility, and balance in a single glance. Sphere handles the choreography so your team can focus on care.
Solutions
Everything a modern practice needs.
20,000+
appointments
booked monthly
booked monthly
4,000+
clinicians
worldwide
worldwide
Clinical charting and records
- Unified patient timeline
- Voice-to-note dictation
- Templated SOAP notes
- Labs & imaging inbox
- e-Prescribing
- And more
Patient charts
TimelineLabsImaging
Revenue & billing
EligibilityClaim scrubRemittance
Front desk automation
- Automated reminders
- Waitlist backfill
- Digital intake forms
- Insurance verification
- No-show recovery
- And more
Security and compliance
- HIPAA & SOC 2
- End-to-end encryption
- Role-based access
- Full audit trail
- BAA included
- And more
Signal from the field
Practices that switched to Sphere.
Real teams, real numbers — quietly compounding since day one.
“We cut our no-show rate by 34% in the first quarter. The automated reminders and waitlist just work.”
Dr. Amara Okafor
Medical Director, Cedar Family Clinic
“Onboarding took a weekend. By Monday, the whole clinic was running on Sphere without a hiccup.”
Marcus Delaney
COO, Northbay Orthopedics
“The clinical notes flow is genuinely fast. Our providers finish charts before they leave the room.”
Dr. Julian Bekele
Lead Physician, Alder Internal Medicine
“We cut our no-show rate by 34% in the first quarter. The automated reminders and waitlist just work.”
Dr. Amara Okafor
Medical Director, Cedar Family Clinic
“Onboarding took a weekend. By Monday, the whole clinic was running on Sphere without a hiccup.”
Marcus Delaney
COO, Northbay Orthopedics
“The clinical notes flow is genuinely fast. Our providers finish charts before they leave the room.”
Dr. Julian Bekele
Lead Physician, Alder Internal Medicine
“Sphere replaced four tools. Our front desk went from firefighting to actually helping patients.”
Renee Alvarado
Practice Manager, Meridian Pediatrics
“Billing errors dropped almost overnight. Our revenue cycle finally feels predictable.”
Dr. Elena Rossi
Founder, Lumen Dermatology
“Migration was painless. Sphere's team mapped our legacy data cleanly — nothing dropped, nothing duplicated.”
Hannah Liu
IT Director, Coastline Health Group
“Sphere replaced four tools. Our front desk went from firefighting to actually helping patients.”
Renee Alvarado
Practice Manager, Meridian Pediatrics
“Billing errors dropped almost overnight. Our revenue cycle finally feels predictable.”
Dr. Elena Rossi
Founder, Lumen Dermatology
“Migration was painless. Sphere's team mapped our legacy data cleanly — nothing dropped, nothing duplicated.”
Hannah Liu
IT Director, Coastline Health Group
“Eligibility checks that used to take our team an hour a day now happen automatically overnight.”
Dr. Priya Shah
Owner, Vista Cardiology
“Patients notice the difference — smoother scheduling, faster replies, fewer forms. It's a real edge.”
Sasha Wen
Director of Ops, Harbor Women's Health
“Our patient portal engagement tripled. People actually reply now instead of calling the front desk.”
Dr. Nadia Rahman
Partner, Summit Family Practice
“Eligibility checks that used to take our team an hour a day now happen automatically overnight.”
Dr. Priya Shah
Owner, Vista Cardiology
“Patients notice the difference — smoother scheduling, faster replies, fewer forms. It's a real edge.”
Sasha Wen
Director of Ops, Harbor Women's Health
“Our patient portal engagement tripled. People actually reply now instead of calling the front desk.”
Dr. Nadia Rahman
Partner, Summit Family Practice
1000+
Office hours saved
$10m+
Operational costs saved
45%
Admin time cut
99.5%
First-pass claim rate
They're impressed
Loved by nurses, doctors, and the teams in between.
Real clinicians, real shifts, real relief. Here's what the people using Sphere every day say when nobody's asking.
Why Sphere
The numbers a practice can feel.
Every day, Sphere quietly verifies coverage, clears claims, and drafts notes across dozens of specialties — so your team spends time on patients, not paperwork.
Live · today
0
Eligibility checks performed daily
Every appointment pre-verified against payer coverage — before the patient walks in.
Claims submitted / day
0
99.4% first-passAuto-scrubbed before submit
Median claim turnaround
6.2 days
Industry median: 27 days. Sphere clears in under a week.
Sphere
6.2d
Industry
27d
Specialties supported
0+
From solo family clinics to multi-site cardiology groups — one platform, tuned per specialty.
Family medicineCardiologyPediatricsOB/GYNDermatologyOrthopedicsInternal medicineUrgent careSports medEndocrinologyGastroenterologyNeurologyPsychiatryPulmonologyRheumatologyENTNephrologyOncologyOphthalmologyUrologyPodiatryAllergyPain managementPhysical therapyWomen's healthGeriatricsMed-surgEmergencyFamily medicineCardiologyPediatricsOB/GYNDermatologyOrthopedicsInternal medicineUrgent careSports medEndocrinologyGastroenterologyNeurologyPsychiatryPulmonologyRheumatologyENTNephrologyOncologyOphthalmologyUrologyPodiatryAllergyPain managementPhysical therapyWomen's healthGeriatricsMed-surgEmergency
Notes drafted by AI scribe
0
Providers sign 92% of AI drafts unchanged — before leaving the exam room.
Ambient scribe · listening
Platform uptime
99.99%
HIPAA, HITRUST, SOC 2 — the quiet kind of reliable.
Founder story
Why we built Sphere.
Our co-founder sits down to share the story behind Sphere — the late nights, the practices that inspired it, and what founder life really looks like.
Stefaniya Barabanava is the co-founder of Sphere — a startup rebuilding how healthcare providers handle insurance communication.
"Many of the times they really don't know whether they're getting paid for the work they do."
SB
Stefaniya Barabanava
Co-founder, Sphere
Frequently asked
Answers, before you ask.
The essentials — and if we missed something, ask Sphere directly above.
Start with Sphere
Ready to run a calmer practice?
Start a 30-day trial or talk to our team — most practices go live within the week, with zero downtime.